February 6, 2024

Junior Programme Coordinator

Coordination and implementation of training programmes, Co-design of programmes to support capacity building strategies

Summary

Based in Barcelona, you will work full-time, under the supervision of the project’s director and project manager, as Junior Programme Coordinator for the coordination and implementation of training programmes in higher education, research and innovation.

With a desirable previous experience in project management, preferably in training programmes development and coordination, you are interested in the research and innovation ecosystem, and you are proficient in both English and Spanish.

You are looking for a professional experience where you will be able to:

  • Contribute to the creation of learning experiences to foster the development of individuals in order to contribute to a more impactful research and innovation ecosystem,
  • Along with the rest of the team, you will take part in the execution and implementation of large-scale training programmes, providing support in the concretization and organization of training events,
  • Communicate with a broad network of external experts to co-create learning events,
  • Grow, learn and develop within a challenging and supportive environment,
  • Value teamwork and collective contribution over individual performance.
Profile

Based in Barcelona, you will work as part of the team to coordinate and implement training programmes in higher education, research and innovation (HERI), under the supervision of the project’s director and project manager, and in close collaboration with other external collaborators.

Interests

  • You are deeply interested in the research and innovation ecosystem
  • You enjoy organizing and executing high-quality and impactful training programmes, interacting with team members and a wide network of external collaborators, in order to tailor the programme to the needs of the participants and the client, 
  • You enjoy the process of concretization of a programme design, offering practical support to quickly and concretely solve problems in order to smoothly deliver a training event. 

Possible list of tasks

(In close interaction with the project director and project manager) 

  • Establish the project management and planning structure, activities and tools, and monitor project development
  • Co-create with the external collaborators (trainers, experts, facilitators, etc.) the structure and content of training activities to tailor them to the needs of participants and to meet the overall objectives of the programme
  • Organize and schedule the training sessions and activities (open registrations process for online events through scheduling platforms and coordinate the follow-up communication, both with participants and trainers)
  • Prepare official communication materials about the training activities and regularly communicate with participants to offer on-demand individual training support
  • Offer support for the logistical preparation of training events (on-site or online) and for the training delivery (organize room settings/zoom events and material needs in close interaction with trainers and venue’s coordinators)
  • Elaborate periodic project management reports and documentation, for internal purposes and to be delivered to the client
  • Support the elaboration of project proposals and co-design of training programmes.
Knowledge, skills and abilities

With a desirable previous experience in project management, ideally in training programme development and coordination, you are a very organized and accountable person with excellent communication, interpersonal and critical thinking skills

While previous working experience is not mandatory, the essential skills described in the list below are required for this position, such as proficiency in English and Spanish

During the first six months you will work under the supervision of the project director and project manager, while afterwards a gain in autonomy in organizing the training events is expected. 

Essential skills:

  • Critical thinking and attention to detail
  • Problem-solving skills, flexibility and excellent organizing skills
  • Excellent communication and interpersonal skills
  • Ability to meet project objectives, including setting goals, prioritising tasks, and managing resources
  • Ability to document project progress and provide status updates,
  • Proficiency in English and Spanish.

Valuable skills: 

  • Good knowledge of the research and innovation environment
  • Previous experience in coordinating training and capacity-building programmes
  • Expertise in facilitation or moderation techniques
Contract

Full time position. Our hiring model includes a trial period of 6 months. After a successful trial period, the contract becomes permanent.

We offer a possibility of partial remote work.

Hiring Process

Send CV and cover letter before February 23rd, 2024  to: jobs@sirisacademic.com, please add the code 2024JuniorProgrammeCoordinator in the subject of the e-mail.

The selection process will unfold in accordance with the following steps and calendar:

  1. After an initial CV screening, a first online interview will be carried out between March 1st and March 31st, 2024.
  2. A final round of face to face interviews for selected candidates will happen between April 2nd and April 19th, 2024

The expectation is that you will join SIRIS in April-May 2024, at the latest.

Benefits
  • Salary range depending on experience and in line with industry standards (more info)
  • All work and travel related expenses are covered by SIRIS Academic
  • Workstation in a shared office + laptop
  • A beautiful and lively office in downtown Barcelona, based on 2 floors, with 360º views and nice perks
  • Free fruits, coffee, biscuits, chocolate and many more treats
  • Fully-equipped installations including cooking facilities, sofas, recreation rooms
  • Complimentary Health insurance
  • Relocation/moving budget as a contribution to cover part of the related expenses
  • Working hours flexibility and support to work-life balance
  • Specific bonus tickets to cover either public transportation, childcare, catering or gym membership
  • Extra-holiday on employee’s birthday
  • Ethical and sustainable working environment
  • Opportunity to work in a dynamic, dedicated, multicultural, multi-lingual and passionate team of professionals
  • According to internal policy, SIRIS Academic may distribute a fraction of the yearly profits among all employees in the form of a salary bonus
Context
Who we are and what we do?
What?
We are a consulting firm, fully owned by a non for profit Foundation. We work with decision makers in the public or non-profit sector, and provide them with insights, processes and tools, which challenge them to think and enable them to accomplish their mission better.Our services can take many forms: a strategic or analytical report, a business intelligence tool, a participatory workshop, a coaching session, the moderation of a discussion, a political recommendation, etc.But if the form varies, the core is always the same: what matters to us is to help leaders make better, more informed and more accountable decisions for the benefit of the citizens.

How? We approach problems as researchers: questioning systematically, proposing models, looking for evidence. We never defend a position which we have not tested as deeply as we can. We provide decision-makers with the tools and arguments to make decisions, but we also understand that their job involves political compromises and that the ideal decision is not always either possible or optimal.

Who? Born from research, our team of 45 people is a colourful mix, with specialities ranging from archaeology to physics, and philosophy to biology. Our team is held together by a strong ethical vision, based on the respect of the contribution of everyone, the belief in collective wisdom, and a deep curiosity.

Where? Based in Barcelona, we work with leaders and senior management in over 25 countries, helping analyse potential, build capacity and shape strategy for institutions such as philanthropic foundations, the European Commission, agencies and governments and over 200 Universities and Research Centres across the continent.

With whom? Our clients are leaders and managers in universities, regional governments, ministries, research organisations, not-for-profit foundations, etc.

In which sectors? Currently, most of our activity focuses on the sectors of higher education and research, science & innovation policy.

And… why? Deep down, we want to make the world a better place by improving public policies. We are strong believers in the power of science-based evidence, participative approaches and accountability processes to improve the way public policies are designed and decisions taken, day after day.